Capital allowances schedule by class
List your assets by class with the allowance rate for each, and work out the capital allowance for the year and the value still to claim.
Capital allowances reduce taxable profit but need a clear schedule. List each asset with its class, cost and the allowance rate, and the workbook works out the allowance for the year, the total claimed to date and the value still to claim, with a summary by class that you can transfer to the tax computation.
Accountants and business owners preparing tax computations, and anyone who must show how much allowance was claimed on equipment and vehicles.
What is included
- Allowance for the year from the cost and the rate
- Years claimed from the purchase year
- Total claimed to date capped at the cost
- Value still to claim
- Summary by class with a chart
Advertisement
Screenshots
How to use it
- List each asset with its class, cost and the year it was bought.
- Type the annual allowance rate that applies to its class.
- Enter the current year and read the years claimed.
- Read the allowance for the year, the claimed to date and the value left to claim.
Templates are tools to help with your own records. They are not tax or legal advice. Check the figures against official sources before filing or paying.
Advertisement
More in this category
-
Taxpdf
Tax audit survival guide
What to do when KRA announces an audit: the types, your rights, the documents to prepare and how to respond.
KES 1,080KES 1,200-10%
View details →
-
Taxpdf
Rental income tax guide for landlords
Monthly rental tax or annual return? How landlords register, file, pay and keep records, with a worked example.
KES 720KES 800-10%
View details →
-
Taxpdf
Withholding tax guide for Kenyan businesses
Who must withhold tax, on which payments, at what rates, and how to remit, issue certificates and keep records.
KES 720KES 800-10%
View details →
What the capital allowances schedule by class does
Capital allowances reduce taxable profit but need a clear schedule. List each asset with its class, cost and the allowance rate, and the workbook works out the allowance for the year, the total claimed to date and the value still to claim, with a summary by class that you can transfer to the tax computation.
Who it is for
Accountants and business owners preparing tax computations, and anyone who must show how much allowance was claimed on equipment and vehicles.
How to use the workbook
- List each asset with its class, cost and the year it was bought.
- Type the annual allowance rate that applies to its class.
- Enter the current year and read the years claimed.
- Read the allowance for the year, the claimed to date and the value left to claim.
- Save a copy under a new name for each month or year, so earlier records stay as they were.
What is inside
- Allowance for the year from the cost and the rate
- Years claimed from the purchase year
- Total claimed to date capped at the cost
- Value still to claim
- Summary by class with a chart
The workbook has these sheets: Instructions, Schedule, By class. The main table has the columns Asset; Class; Year bought; Cost; Annual rate; Years claimed; Allowance this year; Claimed to date. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.
Tips for getting it right
- Confirm the current class rates and method with KRA or your adviser.
- Keep purchase invoices for every asset in the schedule.
- Remove or adjust an asset when it is sold.
- Use the capital allowances calculator to check an individual asset.
Why keep this record
Most tax trouble comes from late or missing records rather than from the tax itself. When the figures are collected as they happen, preparing a return becomes a matter of copying totals, not of searching for receipts. A workbook that follows the same layout as the return also makes it easier to spot a number that looks wrong before KRA does, and to explain it if asked.
Questions people ask
Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.
Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.
Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.
Keeping it safe and up to date
Tax figures change with each Finance Act, so check the Rates sheet against KRA's current guidance before you file. Keep the supporting documents with the workbook, and keep each year's copy for at least five years in case KRA asks for proof.
Read the KRA filing calendar for small businesses for the wider picture. Free calculators that go with it: Capital allowances calculator, Investment deduction calculator. See more tax templates or ask us for a custom one.
The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.
Related guides, calculators and templates
- Free calculator: Capital Allowances Calculator
- Free calculator: Investment Deduction Calculator
- Guide: Lease or buy: how to decide on equipment and vehicles
- Guide: Capital allowances are now straight-line: what changed and what it means
- Guide: How to screen tenants and write a tenancy agreement in Kenya
- Another template: Annual income tax estimator
- Another template: Capital gains computation sheet
- Another template: Corporation tax computation workbook
Need something different? Request a custom template, browse all guides or see every Excel template.
Scroll inside the box to read more.