Payslip Generator Kenya 2026

What this tool produces

The payslip generator turns a salary and a few details into a clear, itemised payslip you can download as a PDF. It uses the same payroll rules as the PAYE calculator, so every deduction shown (NSSF, SHIF, the Housing Levy, PAYE and its reliefs) is calculated from the current rates rather than typed in by hand.

It is useful for small employers who run payroll in a spreadsheet, for household employers who want to give a domestic worker a proper record, and for employees who want to check an existing payslip line by line.

What a payslip should show

A good payslip lets the employee verify the pay without asking anyone. The generated slip is laid out in the order the calculation happens:

1. Gross pay, made up of basic salary, allowances and the taxable value of benefits.
2. Statutory deductions: NSSF (with its Tier I and Tier II split), the health contribution (SHIF) and the employee Housing Levy.
3. Tax: allowable deductions, taxable pay, tax by band, personal relief, any insurance relief and the PAYE payable.
4. Net pay, after any other deductions you enter such as loans or SACCO contributions.
5. Employer cost: the employer's NSSF and Housing Levy, and the total cost of employing the person.

Employers are required to keep payroll records and to give employees a statement of pay. Your own contract and the Employment Act set what must appear; this layout covers the statutory items.

Using it

Fill in the employee and employer names and the pay period, then the salary details. The names are only used to label the PDF: they are included in the link you share and are not saved on our servers, unless you choose to save the payslip to your optional account. Choose the PDF button once you are happy with the figures. If an employee has a benefit such as a company car, enter its taxable value in the benefits box (the benefits calculator can work it out).

Worked example

For a salary of KES 100,000 with no other items, the payslip shows gross pay of KES 100,000.00, NSSF of KES 6,000.00, SHIF of KES 2,750.00, a Housing Levy of KES 1,500.00, PAYE of KES 19,308.35 and net pay of KES 70,441.65.

Points to check

• Pay date. The rates depend on the date. Use the "calculate for date" box to produce a payslip for an earlier month, because NSSF limits and the health and housing contributions have changed over the last few years.
• Tier II. If the employee is contracted out of NSSF Tier II, untick the box.
• Remittances. A payslip is only a record. The employer must still pay PAYE, NSSF, SHIF and the Housing Levy to the respective bodies by their due dates, and file the monthly return.
• Unusual pay. Bonuses, arrears and terminal dues are taxed differently. Use the bonus or terminal dues calculators for those, then add the net amount as a separate line in your own records.

What this is not

This is not a payroll system. It does not manage employees, keep a payment history, file returns or pay anything (you can save individual results to an optional account, but that is only a personal record). The PDF is a calculation aid produced by an independent website; it is not issued by any government body, and it should not replace the payroll records an employer is required to keep.

The figures are estimates for information only. Confirm statutory amounts with your payroll provider, KRA, NSSF and SHA before relying on them.

Using payslips as evidence

Payslips support loan applications, visa requests, rental applications and tax returns, so accuracy matters. Make sure the pay period, the employer's name and the amounts agree with your bank statement. For a household employer, issue the slip each month and have the employee sign a copy, since it settles questions later about what was paid. Store the files in a folder named by year. Remember that a generated payslip is a record of pay, and it does not replace the employer's statutory returns.

Guides, tools and templates for this topic

Read next: How to run payroll for a small business in Kenya, How PAYE is calculated in Kenya, step by step, NSSF contributions explained: tiers, limits and what you pay

Related calculators: PAYE Calculator, Net to Gross Salary Calculator, NSSF Calculator

Excel templates: Payslip generator, Monthly payroll workbook (up to 50 employees)

More in the blog and the template shop, or ask for a custom template.