Site map: every calculator, guide and template
Everything on KenyaTax in one place, grouped by topic. Start with the free calculators, read the guides when you want the reasoning behind a figure, and use the Excel templates to keep your records. You can also go straight to the template shop, the blog or the contact page.
Calculators
Guides
Businesses
- Bookkeeping for small businesses in Kenya: how to get started
- Borrowing for your business: loan types, cost and tax treatment
- Break-even analysis for small businesses in Kenya, with worked examples
- Budgeting for a small business: a simple method that works
- Business licences and permits in Kenya: what you need and where
- Daily cash-up and stock control for a small shop in Kenya
- Dividends and paying yourself from a company: salary, dividends or both
- Employer obligations checklist: PAYE, NSSF, SHIF and the housing levy
- Expenses small businesses can deduct, and the proof you need
- Festive season planning for small businesses: stock, staff and cash
- Hiring your first employee in Kenya: contracts, tax and statutory deductions
- How to bid for tenders: a practical guide for small businesses
- How to build a pricing strategy for services
- How to choose accounting software for a small business
- How to close or deregister a business in Kenya: tax, staff and registry steps
- How to collect late payments from customers without losing them
- How to cut business costs without hurting quality
- How to forecast sales for a new product or shop
- How to onboard a new supplier or customer safely
- How to prepare your business for a bank loan application
- How to protect your business from fraud and theft
- How to read a balance sheet: a guide for small business owners in Kenya
- How to read a profit and loss statement
- How to run a month-end close for a small business
- How to set up an M-Pesa till or Paybill for your business and account for it
- How to write a business plan that banks and investors take seriously
- Insurance for small businesses: what to consider
- Inventory management basics for small shops and traders
- Invoicing and getting paid on time: a practical routine
- KPIs every small business owner should track
- Keeping records with M-Pesa: tills, paybills and statements
- Lease or buy: how to decide on equipment and vehicles
- Petty cash and imprest: how to control small spending
- Seasonal business planning: smoothing cash flow and saving for tax
- Separating business and personal money: why it matters and how to do it
- Setting up simple accounting in Excel: from cashbook to trial balance
- Sole trader or limited company: which is right for your business?
- Starting a business in Kenya: registration and tax steps
- Stock valuation for small shops: average cost explained
- Tax obligations for online sellers and social media businesses in Kenya
- VAT invoices and quotations in Kenya: what to include and common mistakes
- What to expect in a KRA audit and how to prepare
- Working capital explained, and how to manage it
- Year-end tax planning checklist for small businesses in Kenya
Employees
- Annual leave rights and leave pay in Kenya
- Can employees claim work expenses for tax in Kenya?
- Casual workers and daily wage employees: rights, pay and tax in Kenya
- Choosing between cash allowances and benefits in kind
- Company car and housing benefits: how employers and employees are taxed
- Disability tax exemption explained: KES 150,000 a month tax-free
- Employer loans and salary advances: how they are taxed in Kenya
- How redundancy and severance pay are worked out and taxed
- How to ask for a pay rise and see what you will actually keep
- How to budget on a Kenyan salary after statutory deductions
- How to build an emergency fund on a Kenyan salary
- How to challenge an unexplained deduction from your salary
- How to check the minimum wage for your job and location
- How to check your NSSF, SHIF and Housing Levy are actually being paid
- How to claim a PAYE refund from KRA: causes, steps and timelines
- How to claim insurance relief on your PAYE
- How to handle a pay delay from your employer
- How to prepare for a performance review and a salary talk
- How to read your employment offer letter and benefits schedule
- How to read your payslip line by line
- How to return to work after maternity leave: your rights and pay
- How to spot mistakes on your payslip: eight common errors
- How to switch from employee to self-employed without surprises
- Interns and attachment students: pay and tax basics
- Mortgage interest relief: how homeowners cut their taxable pay
- Overtime pay rules and tax in Kenya
- Pension contributions and tax relief for employees
- Personal relief and other tax reliefs for employees in Kenya
- Planning for a career break or unpaid leave
- Probation, employment contracts and notice periods in Kenya
- Questions to ask about your workplace pension scheme
- Saving and investing from a Kenyan salary: the tax basics
- Sick, maternity and paternity leave in Kenya: your rights and pay
- Side hustle income for employees: what to declare and how it is taxed
- Tax for Kenyans working remotely for foreign employers
- Tax on bonuses and commissions in Kenya: what you actually keep
- Tax when you have two jobs: how PAYE works for a second salary
- Taxable allowances and company benefits: car, housing, meals and more
- Understanding your P9 form, box by box
- What to check in an employment contract before you sign
- What to do if you are paid below the minimum wage
- What to do when you change jobs: final pay, tax records and benefits
- What to do when your employer does not remit your PAYE
- What you are owed when you resign: a final dues checklist for Kenya
Guides
- A simple guide to VAT for individuals who buy and sell online
- A year of tax deadlines for individuals in Kenya
- Bank reconciliation step by step: match your books to your bank
- Filing your employment return with a P9
- Fixed assets and capital allowances explained for small businesses
- Getting a Tax Compliance Certificate (TCC)
- Gross pay versus net pay: how to negotiate a salary in Kenya
- How PAYE is calculated in Kenya, step by step
- How much does it cost to import a car to Kenya? Duty, VAT and fees explained
- How to build a 12-month cash flow forecast for a small business
- How to calculate your take-home pay from your gross salary in Kenya
- How to check a business is tax-compliant before you deal with it
- How to check and correct your iTax profile
- How to file a Monthly Rental Income return
- How to file a VAT return on iTax, step by step
- How to file your annual income tax return for business income as a sole trader
- How to get a KRA PIN
- How to handle tax when you receive money from abroad
- How to keep business records for KRA: what to save and for how long
- How to object to a KRA assessment and appeal to the Tax Appeals Tribunal
- How to organise your tax documents through the year
- How to pay KRA taxes with M-Pesa, bank or a PRN
- How to price your products and services: markup, margin and break-even
- How to read a KRA assessment letter line by line
- How to read your iTax ledger and statement of account
- How to register as an employer and file PAYE returns on iTax
- How to register for VAT on iTax, step by step
- How to register for turnover tax and file monthly returns on iTax
- How to register on iTax
- How to reset your iTax password and fix common login problems
- How to run payroll for a small business in Kenya
- How to track a KRA refund claim and follow up
- How to update your KRA PIN details and add or remove tax obligations
- How to use M-Pesa statements to prove income and expenses
- KRA penalties and interest explained: what late filing and payment cost
- Keeping your personal finances and tax in order with Excel
- Kenya tax basics: who pays which tax, and when
- Monthly rental income tax or annual tax: which route is better for a landlord?
- NSSF contributions explained: tiers, limits and what you pay
- Nil returns explained
- Paying tax in instalments with KRA: how it works
- SHIF contributions explained: rate, minimum and who pays
- Tax compliance certificate vs PIN certificate: what is the difference?
- Tax for couples who earn separately: what to know
- Tax for freelancers and content creators in Kenya
- Tax mistakes Kenyans make and how to avoid them
- Tax on selling personal items and second-hand goods online
- Tax residency in Kenya: what it means and why it matters
- The 30 June tax deadline
- The Affordable Housing Levy explained for employees and employers
- The KRA filing calendar for small businesses: every monthly and yearly deadline
- The difference between tax avoidance and tax evasion
- Turnover tax for small businesses in Kenya: rate, limits and when to use it
- VAT for small businesses in Kenya: when to register and what to charge
- When to hire an accountant or tax agent, and what to expect
- Withholding tax in Kenya explained: rates, agents and credits
- eTIMS e-invoicing explained
Imports & exports
- Air freight vs sea freight for Kenyan importers: costs, speed and risks
- Clearing agent or clear it yourself? What importers should know
- Courier parcels and personal shipments: duty and taxes in Kenya
- Customs valuation explained: what KRA taxes on an import
- Excise duty on imports and vehicles: what it is and when it applies
- Exporting from Kenya: zero-rated VAT, documents and refunds
- HS codes and customs classification in Kenya: how to find the right code
- How to calculate import duty on goods: a step-by-step method
- How to handle a damaged or short-delivered shipment
- How to import furniture and home goods
- How to import vehicle spare parts: duty, standards and checks
- How to lower your landed cost legally
- How to plan container loading and reduce freight cost
- How to read a bill of lading and a packing list
- How to vet an overseas supplier before you pay
- IDF and RDL explained: the two fees every import pays
- Import VAT in Kenya: how to claim it back on your VAT return
- Import documents checklist: what to have ready before the goods arrive
- Import permits and licences: which agency for which product
- Importing a motorcycle: duty, taxes and costs
- Importing a used car: inspection, clearance and registration
- Importing clothes and textiles: duty and classification
- Importing electronics and phones into Kenya: standards, duty and costs
- Importing food and beverages: permits, inspections and labelling
- Importing for an online shop: from order to customer
- Importing for your own use versus for resale: what changes
- Importing from China: risks, checks and the real cost
- Importing goods for resale: VAT, records and cash flow
- Importing machinery and spare parts into Kenya: duty, VAT and tax allowances
- Incoterms explained for importers: EXW, FOB, CIF and DAP
- KEBS, PVoC and import standards in Kenya: what importers must have before shipping
- Managing currency risk when you import or export
- Marine cargo insurance for importers explained
- Negotiating with overseas suppliers: prices, terms and quality
- Paying overseas suppliers safely: forex, fees and fraud checks for Kenyan importers
- Prohibited and restricted imports into Kenya: what you cannot bring in or need a permit for
- Returning resident duty-free allowance explained
- Storage charges and demurrage: how to avoid extra costs on imports
- The EAC Common External Tariff explained for importers
- Tracking your shipment from order to delivery: a stage-by-stage checklist
- Understanding EAC rules of origin and duty-free trade
- Why imports get delayed at the port in Kenya, and how to avoid it
- Working out your profit on imported goods after all costs
- Your first shipment: a small-budget import plan
Landlords & Property
- A landlord's annual tax and compliance calendar for Kenya
- A repairs budget and sinking fund for landlords
- Buying off-plan property in Kenya: the risks and the checks to run
- Buying property with others: co-ownership basics
- Caretakers and property managers: roles, pay and oversight
- Common rental disputes and how to prevent them
- Deductible expenses for landlords: what you can claim and what you cannot
- Ending a tenancy: notice, handover and deposit refund
- Filing tax for several rental properties: one return or many?
- Handing over a rental to a new tenant: inspection, inventory and keys
- How to analyse a rental property investment before you buy
- How to finance a rental property: mortgage, cash or chama
- How to increase rent fairly and legally without losing good tenants
- How to manage rent collection with mobile money
- How to register for rental income tax on iTax
- How to screen tenants and write a tenancy agreement in Kenya
- How to set the right rent for your property
- Insuring a rental property: what to cover and what to ask
- Land due diligence in Kenya: a checklist before you pay a deposit
- Land rates and county property charges: what owners pay
- Land-buying scams: how to spot them
- Landlord and tenant communication: habits that prevent problems
- Preparing a vacant unit for letting quickly
- Preparing your rental accounts for the year: a step-by-step routine
- Renovating for rent: which upgrades pay back
- Rent receipts and tenant deposits: what landlords must record
- Rental income for individuals and companies: how the tax differs
- Rental yield explained: gross, net and how to compare properties
- Repairs versus improvements: what landlords can deduct in Kenya
- Selling a property: the capital gains tax steps
- Selling a tenanted property: what to know
- Service charge, sinking funds and owning an apartment in Kenya
- Short-term or long-term letting: which pays more?
- Should you buy a home or keep renting in Kenya? A numbers-first guide
- Stamp duty on property transfers: rates, who pays and how to pay
- Tax on Airbnb and short-stay rentals in Kenya
- The costs of buying property in Kenya: a full checklist
- The land transfer process in Kenya, step by step, with the costs
- The records every landlord should keep for KRA and for tenants
- Understanding property valuation in Kenya
- Unpaid rent and bad debts: the tax side for landlords
- Using a property agent to manage your rental: fees, contracts and tax
- VAT on commercial rent: when a landlord must charge it
- Withholding tax on rent: what tenants, agents and landlords must do
Tax news
- A year-end compliance checklist for individuals
- Betting tax changes: excise on stakes and tax on winnings
- Bookkeeping in the eTIMS era: what changed day to day
- CBK on the shilling and rising oil prices: what it means for importers and prices
- Capital allowances are now straight-line: what changed and what it means
- Capital gains tax increased to 15%: what changed and who pays
- Digital service tax replaced by significant economic presence tax
- Effective dates and transition rules when a tax law changes
- Excise duty on airtime, mobile money, bank fees and betting: the rates in force
- Excise on imported vehicles and motorcycles: the 2026 rates explained
- Five-year limit on carrying forward tax losses: what changed in 2025
- From budget day to payslip: how announcements reach you
- Housing Levy and SHIF now deductible before PAYE: what changed in December 2024
- How Finance Acts change your taxes, and when each change takes effect
- How KRA uses data matching and what it means for you
- How tax changes affect your contracts and prices
- How to build a personal tax change log
- How to compare tax rules year on year: a simple method
- How to explain a tax change to your staff or customers
- How to follow tax changes in Kenya: sources you can trust
- How to know if a tax rumour is true
- How to prepare for Finance Bill season: a planning calendar
- How to prepare your payroll for a new financial year
- How to read a Finance Bill and what to look for
- How to stay informed about KRA notices and system changes
- KES 102M SportPesa jackpot: how much KRA takes and what the winner keeps
- KRA public notices, practice notes and rulings: what they are
- KRA's plan to ease tax compliance for small businesses: what it means for you
- Kenya inflation and record fuel prices: how to protect your pay and your budget
- Kenya tax changes timeline, 2023 to 2026, for individuals and small businesses
- Kenya's revenue shortfall: what it could mean for your taxes and your business
- Minimum top-up tax for large groups: Kenya's Pillar Two rule explained
- Minimum wage order 2026: new rates from 1 May and what employers must do
- Monthly rental income tax cut to 7.5%: what landlords need to know
- NSSF rates change from February 2026: what it means for your payslip
- New penalty for not using the electronic tax system: the Finance Act 2026 change
- Penalty and interest rates for late tax returns and payments: the current table
- Pension withdrawal tax from July 2025: what changed for retirees and leavers
- Per diem and staff meals exemptions raised: what employers should know
- SHIF replaced NHIF: what changed for employees and employers
- Shorter deadlines for VAT refund claims: what the Finance Act 2025 changed
- Tax amnesty on penalties and interest: what to know and how to use it
- Turnover tax rose from 1% to 3%: who is affected
- What happens after a court or tribunal ruling in a tax case
- What to review in your finances when tax rules change
- Why tax rates change, and how to keep up
- Withholding tax on rent is 7.5% for residents: what landlords and tenants should know
- eTIMS and your expenses: why invoices now decide what you can deduct
Excel templates
Accounting
- 13-week cash flow forecast
- Accounting policies and procedures manual template
- Accounts payable ageing schedule
- Accounts receivable ledger (up to 1,000 invoices)
- Audit preparation guide for small businesses
- Balance sheet template
- Bank balance tracker
- Bank reconciliation statement
- Bank reconciliation: a step-by-step guide
- Bookkeeping basics for small businesses
- Branch and department profit and loss
- Cash flow statement (direct method)
- Cashbook for busy businesses (up to 5,000 entries)
- Chart of accounts and general ledger
- Chart of accounts and general ledger (up to 3,000 journal lines)
- Cheque and payment register
- Cost centre expense allocation
- Cost of goods sold monthly workbook
- Credit control and bad debt tracker
- Credit control policy and collection letters
- Credit note with VAT
- Customer credit limit and exposure monitor
- Customer deposits and advance payments ledger
- Customer invoices and aged receivables tracker
- Customer statement of account
- Daily cash-up sheet
- Delivery note
- Depreciation schedule workbook
- Expense claims and reimbursement log
- Expense tracker with VAT
- Financial statements explained for business owners
- Fixed asset and depreciation register (up to 1,000 assets)
- Fixed asset register with depreciation and capital allowances
- Foreign currency sales and exchange difference tracker
- Inter-branch transfer and reconciliation ledger
- Internal controls checklist for small businesses
- Invoice with VAT
- Journal entry book
- M-Pesa expense categoriser
- M-Pesa till reconciliation
- Management accounts pack (monthly)
- Month-end close checklist (printable)
- Month-end close checklist and journals
- Monthly bills checklist
- Monthly profit and loss statement
- Multi-bank reconciliation workbook
- Owner drawings and capital account tracker
- Payment voucher
- Petty cash and expense policy template
- Petty cash book (imprest)
- Prepayments and accruals schedule
- Purchase order and goods received tracker
- Quick monthly profit calculator
- Quotation with VAT
- Receipt voucher
- Receipts and invoices filing index
- Sales and purchases daybook
- Sales receipts book
- Simple cashbook
- Simple chart of accounts for a small business
- Simple income and expense log
- Simple invoice log
- Stock write-off and obsolescence tracker
- Supplier bills and accounts payable tracker
- Supplier payment run planner
- Supplier statement reconciliation
- Trial balance template
- Trial balance to financial statements workbook
- Weighted average stock ledger
- Year-end closing checklist and adjustments
- Year-end stock valuation sheet
- Year-on-year financial comparison workbook
Business
- 12-month cash flow forecast
- Annual operating budget by department
- Break-even and pricing calculator
- Budget versus actual tracker
- Business idea scorecard
- Business loan readiness and ratio analyser
- Business registration guide for Kenyan startups
- Chama contributions and loans tracker
- Competitor price comparison sheet
- Customer complaint and resolution log
- Customer database
- Customer feedback log
- Customer follow-up tracker
- Customer lifetime value and retention calculator
- Customer order and delivery tracker
- Customer terms and conditions template
- Daily takings and expenses log
- Equipment hire and rental business tracker
- Equipment maintenance schedule and log
- Farm income and expense tracker
- Fleet fuel and maintenance tracker
- Full business plan template with financial tables
- Hourly rate and project quote calculator
- Inventory and stock tracker (up to 2,000 items)
- Inventory and stock tracker with reorder alerts
- Investor pitch guide and outline
- Lease vs buy decision calculator
- Loan affordability checker and schedule
- Loan repayment and amortisation schedule
- Marketing ROI and cost per lead tracker
- Marketing campaign tracker
- Meeting minutes and action log
- Monthly KPI dashboard
- Monthly income and expense planner
- Monthly sales target tracker
- Monthly sales tracker with targets
- Multi-location sales tracker
- Multi-product break-even analysis
- New branch feasibility model
- OKR and goal tracker
- One-page business plan template
- Pricing and markup calculator
- Product launch checklist planner
- Product price list with VAT
- Product profitability analyser
- Project budget and cost tracker
- Project profitability tracker
- Rental property investment analyser
- Reorder level and safety stock calculator
- Restaurant menu costing and margin
- SOP writing guide and templates
- Sales forecast and target planner
- Sales pipeline and lead tracker
- Sales proposal and quotation pack
- Sales return and refund tracker
- Savings and sinking fund tracker
- Seasonal sales and stock planner
- Simple business valuation estimator
- Small business funding guide for Kenya
- Staff sales performance and target tracker
- Start-up costs and funding calculator
- Startup costs checklist (printable)
- Startup registration checklist
- Stock take count sheet
- Supplier agreement template
- Supplier comparison scorecard
- Supplier list and ratings
- Tender and bid tracker
- Three-year business plan financial model
- Unit economics and profit per order calculator
- Weekly business priorities planner
- Weekly sales and expense snapshot
Payroll
- Annual PAYE and payroll summary
- Annual leave balance calculator
- Annual leave planner and register
- Benefits and allowances register
- Bonus and 13th month planner
- Casual workers monthly wage register
- Contractor and consultant payments register
- Disciplinary case and warning log
- Disciplinary process guide and letters
- Employee asset issue and return register
- Employee attendance register
- Employee cost to company calculator
- Employee exit clearance and final dues tracker
- Employee records register and contract tracker
- Employment contract template for Kenya
- Gratuity and service pay calculator
- Gross-to-net salary table
- Headcount and staff turnover tracker
- Leave and sick balance tracker (up to 100 staff)
- Leave encashment calculator
- Leave liability and accrual calculator
- Leave policy template for Kenyan employers
- Leave request and approval log
- Monthly payroll workbook (up to 150 employees)
- Monthly payroll workbook (up to 50 employees)
- Monthly payroll workbook (up to 500 employees)
- Multi-branch payroll summary
- Net pay bank and M-Pesa payment schedule
- New employee onboarding checklist
- Notice period calculator
- Offer letter and appointment pack
- Overtime and leave tracker
- Overtime cost and approval tracker
- Overtime hours and pay calculator
- Pay rise impact calculator
- Payroll audit and exception checklist workbook
- Payroll budget vs actual tracker
- Payroll calendar and deadlines planner
- Payroll cost allocation by department
- Payroll journal entry workbook
- Payroll month-end checklist (printable)
- Payroll month-on-month variance report
- Payroll policy and procedures manual
- Payroll run checklist
- Payslip generator
- Payslip issue register
- Performance review scorecard
- Probation and contract expiry tracker
- Public holiday and leave calendar planner
- Recruitment pipeline tracker
- Salary advance and staff loan tracker
- Salary bands and pay grade structure
- Salary increment planner
- Sales commission calculator and tracker
- Severance and terminal dues workbook
- Shift allowance and night pay register
- Shift roster and hours planner
- Sick leave and absence tracker
- Staff contact and emergency details register
- Staff cost and headcount budget planner
- Staff expense claim form
- Staff handbook starter for small employers
- Staff medical claims and cover tracker
- Staff turnover cost calculator
- Statutory deductions quick guide for Kenyan employers
- Statutory remittance tracker (PAYE, NSSF, SHIF, Housing Levy)
- Team payroll cost forecast (24 months)
- Termination and redundancy guide with letters
- Training budget and attendance tracker
- Weekly casual wages sheet
- Weekly staff timesheet
- Your payslip explained: a guide for employees
Tax
- Annual income tax estimator
- Annual income tax return filing checklist
- Capital allowances schedule by class
- Capital gains computation sheet
- Corporation tax computation workbook
- Director salary and dividend tax planner
- Dividend and withholding tax tracker
- Employee tax return document checklist
- Excise duty return workbook
- Freelancer turnover tax versus annual tax comparison
- Household tax obligations register
- Import duty and landed cost workbook
- Import shipment cost comparison by supplier
- Individual tax calendar
- Individual tax return workpaper
- Instalment tax planner
- KRA PIN and tax registration tracker
- KRA PIN registration: a step-by-step guide
- KRA correspondence and objections log
- KRA filing and payment calendar
- KRA tax obligations register
- MRI versus annual rental tax comparison
- Monthly rental income (MRI) tracker
- Monthly tax deadline countdown sheet
- Monthly tax payments reminder sheet
- Multi-property rental tax tracker
- PAYE employee schedule (up to 300 staff)
- PAYE monthly return reconciliation
- PAYE with reliefs and deductions calculator
- Quick rental income tax estimator
- Rent receipt book
- Rental expense and deduction ledger
- Rental income annual tax computation
- Rental income tax guide for landlords
- Rental property and tenant register
- Sole trader income tax computation
- Tax arrears and payment plan tracker
- Tax audit readiness and evidence index
- Tax audit survival guide
- Tax compliance certificate application guide
- Tax compliance certificate readiness tracker
- Tax compliance self-audit checklist
- Tax computation adjustments schedule
- Tax document request checklist
- Tax loss carry-forward tracker
- Tax objection and appeal guide with letters
- Tax payment receipts log
- Tax payments log
- Tax penalty estimator workbook
- Tax provision and instalment forecast
- Tax records checklist and document log
- Tax refund claim tracker
- Tax reliefs and exemptions claim tracker
- Turnover Tax (TOT) tracker
- Turnover tax guide for small traders
- Turnover tax return pack by branch
- Turnover tax vs VAT comparison workbook
- VAT basics cheat sheet for Kenyan businesses
- VAT input and output register (up to 2,000 invoices)
- VAT input invoice register
- VAT registration and monthly filing guide
- VAT registration readiness checker
- VAT return to ledger reconciliation
- VAT return working sheet
- VAT returns register (12 months)
- VAT threshold monitor (rolling 12 months)
- Withholding VAT register
- Withholding tax annual summary
- Withholding tax certificate register
- Withholding tax guide for Kenyan businesses
- Withholding tax schedule
- eTIMS sales invoice register