KRA tax obligations register

What the kra tax obligations register does

If you file for several businesses, or for yourself and a company, it is easy to lose track of which obligation belongs to whom. This register lists each taxpayer with the PIN, the obligation, how often it is filed and the day of the month it is due, and counts the obligations by type.

Who it is for

Accountants and bookkeepers with several clients, business owners with more than one company, and treasurers of groups who file returns for a school, church or society.

How to use the workbook

1. Enter each taxpayer and the KRA PIN.
2. Add a row for each obligation: PAYE, VAT, turnover tax, rental income and so on.
3. Type how often it is filed and the day it is due.
4. Use the summary to see how many obligations of each type you manage.
5. Save a copy under a new name for each month or year, so earlier records stay as they were.

What is inside

• Taxpayer, PIN and obligation on one row
• Frequency and due day for each
• Responsible person and status
• Summary of obligations by type
• Space for 200 obligations

The workbook has these sheets: Instructions, Register, Summary. The main table has the columns Taxpayer; KRA PIN; Obligation; Frequency; Due day; Responsible; Status. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.

Tips for getting it right

• Check the obligations on iTax match this list.
• Deregister obligations that no longer apply, rather than leaving them unfiled.
• Add the person responsible so nothing falls between two people.
• Review the list each January.

Why keep this record

Most tax trouble comes from late or missing records rather than from the tax itself. When the figures are collected as they happen, preparing a return becomes a matter of copying totals, not of searching for receipts. A workbook that follows the same layout as the return also makes it easier to spot a number that looks wrong before KRA does, and to explain it if asked.

Questions people ask

Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.

Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.

Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.

Keeping it safe and up to date

Tax figures change with each Finance Act, so check the Rates sheet against KRA's current guidance before you file. Keep the supporting documents with the workbook, and keep each year's copy for at least five years in case KRA asks for proof.

Read the KRA filing calendar for small businesses for the wider picture. See more tax templates or ask us for a custom one.

The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.

Related guides, calculators and templates

• Guide: The KRA filing calendar for small businesses: every monthly and yearly deadline
• Guide: KRA penalties and interest explained: what late filing and payment cost
• Guide: How to keep business records for KRA: what to save and for how long
• Another template: Annual income tax estimator
• Another template: Capital gains computation sheet
• Another template: Corporation tax computation workbook

Need something different? Request a custom template, browse all guides or see every Excel template.