Monthly tax payments reminder sheet
List the tax payments due each month, enter what you paid, and see at a glance which are unpaid and how much.
Tax payments recur every month and are easy to forget. List each payment with the tax, the day of the month it is due and the amount, then enter the date you paid it. The sheet shows which are paid and which are still unpaid, and totals what you owe, so nothing slips past its due date.
Small business owners and finance staff who pay PAYE, VAT, turnover tax or withholding tax each month.
What is included
- List of recurring taxes with due days
- Paid or unpaid status
- Total unpaid at the top
- Choice of tax from a list
- Simple layout you can print
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Screenshots
How to use it
- List each recurring tax payment with its due day and the amount.
- Choose the month it applies to.
- Enter the date you paid it.
- Check the unpaid total at the top each week.
Templates are tools to help with your own records. They are not tax or legal advice. Check the figures against official sources before filing or paying.
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What the monthly tax payments reminder sheet does
Tax payments recur every month and are easy to forget. List each payment with the tax, the day of the month it is due and the amount, then enter the date you paid it. The sheet shows which are paid and which are still unpaid, and totals what you owe, so nothing slips past its due date.
Who it is for
Small business owners and finance staff who pay PAYE, VAT, turnover tax or withholding tax each month.
How to use the workbook
- List each recurring tax payment with its due day and the amount.
- Choose the month it applies to.
- Enter the date you paid it.
- Check the unpaid total at the top each week.
- Save a copy under a new name for each month or year, so earlier records stay as they were.
What is inside
- List of recurring taxes with due days
- Paid or unpaid status
- Total unpaid at the top
- Choice of tax from a list
- Simple layout you can print
The workbook has these sheets: Instructions, Payments. The main table has the columns Tax; Month; Due day; Amount; Paid on; Status. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.
Tips for getting it right
- Pay a day or two early so a weekend or holiday does not make you late.
- Keep the payment slip with the sheet for each month.
- Update amounts as soon as the figures are known.
- Late payment attracts penalty and interest, so act on any unpaid line.
Why keep this record
Most tax trouble comes from late or missing records rather than from the tax itself. When the figures are collected as they happen, preparing a return becomes a matter of copying totals, not of searching for receipts. A workbook that follows the same layout as the return also makes it easier to spot a number that looks wrong before KRA does, and to explain it if asked.
Questions people ask
Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.
Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.
Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.
Keeping it safe and up to date
Tax figures change with each Finance Act, so check the Rates sheet against KRA's current guidance before you file. Keep the supporting documents with the workbook, and keep each year's copy for at least five years in case KRA asks for proof.
Read the KRA filing calendar for small businesses for the wider picture. Free calculators that go with it: Kra penalty calculator. See more tax templates or ask us for a custom one.
The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.
Related guides, calculators and templates
- Free calculator: KRA Late Filing Penalty and Interest Calculator
- Guide: Why imports get delayed at the port in Kenya, and how to avoid it
- Guide: How to register for turnover tax and file monthly returns on iTax
- Guide: Penalty and interest rates for late tax returns and payments: the current table
- Another template: Excise duty return workbook
- Another template: KRA filing and payment calendar
- Another template: PAYE monthly return reconciliation
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