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Payroll

Team payroll cost forecast (24 months)

Forecast your payroll for 24 months from your headcount, average pay, growth in staff and pay rises, with employer costs.

Team payroll cost forecast (24 months) template

Hiring plans and pay rises decide most of a business's future costs. Enter today's headcount and average monthly pay, the staff you expect to add each month and the pay rise you expect each year, and the workbook forecasts headcount, gross pay and the cost with employer contributions for 24 months, with the yearly totals.

Owners and finance managers preparing a budget or a loan application, and HR planners deciding how fast to hire.

What is included

  • 24 months of headcount and cost
  • Pay rise applied each year
  • Employer Housing Levy and NSSF added
  • Yearly totals at the top
  • Chart of cost by month

Screenshots

  • Payroll forecast of Team payroll cost forecast (24 months)
  • Payroll cost by month of Team payroll cost forecast (24 months)

How to use it

  1. Check the employer Housing Levy rate on the Rates sheet.
  2. Type today's headcount, average monthly pay and the employer NSSF per person at the top.
  3. Enter the planned hires each month and the annual pay rise.
  4. Read the monthly and yearly cost.

Templates are tools to help with your own records. They are not tax or legal advice. Check the figures against official sources before filing or paying.

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What the team payroll cost forecast (24 months) does

Hiring plans and pay rises decide most of a business's future costs. Enter today's headcount and average monthly pay, the staff you expect to add each month and the pay rise you expect each year, and the workbook forecasts headcount, gross pay and the cost with employer contributions for 24 months, with the yearly totals.

Who it is for

Owners and finance managers preparing a budget or a loan application, and HR planners deciding how fast to hire.

How to use the workbook

  1. Check the employer Housing Levy rate on the Rates sheet.
  2. Type today's headcount, average monthly pay and the employer NSSF per person at the top.
  3. Enter the planned hires each month and the annual pay rise.
  4. Read the monthly and yearly cost.
  5. Save a copy under a new name for each month or year, so earlier records stay as they were.

What is inside

  • 24 months of headcount and cost
  • Pay rise applied each year
  • Employer Housing Levy and NSSF added
  • Yearly totals at the top
  • Chart of cost by month

The workbook has these sheets: Instructions, Forecast, Cost by month, Rates. The main table has the columns Month number; New hires this month; Headcount; Average pay; Gross pay; Employer NSSF; Employer Housing Levy; Total cost. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.

Tips for getting it right

  • Be cautious with hiring plans; cost arrives before output.
  • Update the forecast every quarter.
  • Compare the forecast with actual payroll cost.
  • Include recruitment and training separately.

Why keep this record

Staff records go wrong in small, repeated ways: a figure typed twice, a deadline forgotten, a promise that nobody wrote down. A tidy workbook that everyone uses the same way removes most of those problems. It also gives you something to show an employee, an auditor or a labour officer when a question comes up months later, and it makes the next payroll quicker because the facts are already in one place.

Questions people ask

Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.

Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.

Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.

Keeping it safe and up to date

Payroll records are personal data and tax records at once, so keep the file somewhere only the people who need it can open, and keep each month's copy for at least five years. Statutory rates such as NSSF limits and the Housing Levy change, so check the Rates sheet against the official source before you rely on a figure.

Read how to run payroll for a small business for the wider picture. Free calculators that go with it: Net to gross salary calculator, Housing levy calculator. See more payroll templates or ask us for a custom one.

The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.

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