Net pay bank and M-Pesa payment schedule

What the net pay bank and m-pesa payment schedule does

Paying salaries means making several payments at once. List each employee's net pay, the method and the account or phone number, and the schedule totals what goes through the bank, M-Pesa and cash, shows what is still unpaid and gives you one sheet to check before you upload payment files or approve the transfer.

Who it is for

Payroll officers and finance managers who pay staff by bank, M-Pesa and cash, and owners who approve the payment run.

How to use the workbook

1. Paste the net pay for each employee from your payroll.
2. Choose the payment method and type the account or phone number.
3. Check the totals by method against your payment files.
4. Mark each person as paid when the payment goes through.
5. Save a copy under a new name for each month or year, so earlier records stay as they were.

What is inside

• Net pay, method and account for each employee
• Totals for bank, M-Pesa and cash
• Paid or to pay status
• Amount still to pay at the top
• Summary by method with a chart

The workbook has these sheets: Instructions, Payments, By method. The main table has the columns Employee; Net pay; Method; Account or phone; Bank or network; Paid?; Status. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.

Tips for getting it right

• Check account and phone numbers against the contract file.
• Never change an account number without written instruction.
• Compare the grand total with the payroll before you pay.
• Keep the schedule with the payment confirmation.

Why keep this record

Staff records go wrong in small, repeated ways: a figure typed twice, a deadline forgotten, a promise that nobody wrote down. A tidy workbook that everyone uses the same way removes most of those problems. It also gives you something to show an employee, an auditor or a labour officer when a question comes up months later, and it makes the next payroll quicker because the facts are already in one place.

Questions people ask

Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.

Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.

Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.

Keeping it safe and up to date

Payroll records are personal data and tax records at once, so keep the file somewhere only the people who need it can open, and keep each month's copy for at least five years. Statutory rates such as NSSF limits and the Housing Levy change, so check the Rates sheet against the official source before you rely on a figure.

Read how to run payroll for a small business for the wider picture. Free calculators that go with it: Payslip generator, Net to gross salary calculator. See more payroll templates or ask us for a custom one.

The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.

Related guides, calculators and templates

• Free calculator: Payslip Generator
• Free calculator: Net to Gross Salary Calculator
• Guide: How to prepare for a performance review and a salary talk
• Guide: Caretakers and property managers: roles, pay and oversight
• Guide: How to handle a pay delay from your employer
• Another template: Employee cost to company calculator
• Another template: Gross-to-net salary table
• Another template: Monthly payroll workbook (up to 150 employees)

Need something different? Request a custom template, browse all guides or see every Excel template.