Performance review scorecard

What the performance review scorecard does

A fair review needs the same criteria and weights for everyone. This scorecard lists the criteria with a weight for each, takes a score from one to five, works out the weighted result and gives an overall percentage and rating, with space for comments on each criterion.

Who it is for

Managers and business owners who run an annual or half-yearly review and want a consistent, written basis for pay increases, bonuses and development plans.

How to use the workbook

1. Enter the employee, reviewer and review period.
2. Check that the weights add up to 100 percent.
3. Score each criterion from 1 to 5 and add a comment.
4. Read the overall score and rating, and discuss it with the employee.
5. Save a copy under a new name for each month or year, so earlier records stay as they were.

What is inside

• Eight criteria with editable weights
• Scores from 1 to 5 with comments
• Weighted score and overall percentage
• A rating from needs improvement to outstanding
• A check that the weights total 100 percent

The workbook has these sheets: Instructions, Scorecard. The main table has the columns Criterion; Weight; Score (1 to 5); Weighted score; Comment. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.

Tips for getting it right

• Agree the criteria and weights with the employee at the start of the year.
• Score on evidence, with an example for every score.
• Review the weights if the job changes.
• Keep the signed scorecard with the employee record.

Why keep this record

Staff records go wrong in small, repeated ways: a figure typed twice, a deadline forgotten, a promise that nobody wrote down. A tidy workbook that everyone uses the same way removes most of those problems. It also gives you something to show an employee, an auditor or a labour officer when a question comes up months later, and it makes the next payroll quicker because the facts are already in one place.

Questions people ask

Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.

Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.

Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.

Keeping it safe and up to date

Payroll records are personal data and tax records at once, so keep the file somewhere only the people who need it can open, and keep each month's copy for at least five years. Statutory rates such as NSSF limits and the Housing Levy change, so check the Rates sheet against the official source before you rely on a figure.

Read how to run payroll for a small business for the wider picture. See more payroll templates or ask us for a custom one.

The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.

Related guides, calculators and templates

• Guide: How to run payroll for a small business in Kenya
• Guide: How PAYE is calculated in Kenya, step by step
• Guide: NSSF contributions explained: tiers, limits and what you pay
• Another template: Annual PAYE and payroll summary
• Another template: Annual leave planner and register
• Another template: Benefits and allowances register

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