Product price list with VAT
List your products with prices before VAT, mark which are taxable, and print a price list showing VAT and the price customers pay.
A clear price list avoids arguments at the counter. List each product with its code, unit and price before VAT, say whether VAT applies, and the list works out the VAT and the price including VAT for every line, ready to print or send to customers by WhatsApp or email.
Shops, wholesalers, caterers and service businesses that quote prices often and need them to be correct and consistent, including VAT-registered businesses.
What is included
- Price before VAT, VAT and price including VAT
- Taxable or not, product by product
- Code and unit for each product
- VAT rate in one place
- Space for 500 products
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Screenshots
How to use it
- Check the VAT rate on the Rates sheet.
- List each product with its code, unit and price before VAT.
- Choose whether VAT applies to that product.
- Print or save the list as a PDF.
Templates are tools to help with your own records. They are not tax or legal advice. Check the figures against official sources before filing or paying.
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What the product price list with vat does
A clear price list avoids arguments at the counter. List each product with its code, unit and price before VAT, say whether VAT applies, and the list works out the VAT and the price including VAT for every line, ready to print or send to customers by WhatsApp or email.
Who it is for
Shops, wholesalers, caterers and service businesses that quote prices often and need them to be correct and consistent, including VAT-registered businesses.
How to use the workbook
- Check the VAT rate on the Rates sheet.
- List each product with its code, unit and price before VAT.
- Choose whether VAT applies to that product.
- Print or save the list as a PDF.
- Save a copy under a new name for each month or year, so earlier records stay as they were.
What is inside
- Price before VAT, VAT and price including VAT
- Taxable or not, product by product
- Code and unit for each product
- VAT rate in one place
- Space for 500 products
The workbook has these sheets: Instructions, Prices, Rates. The main table has the columns Code; Product; Unit; Price before VAT; VAT applies?; VAT; Price including VAT. Yellow cells are for you to fill in and grey cells calculate by themselves, so leave the grey cells alone. The example rows show how it works; type over them with your own entries.
Tips for getting it right
- Show prices including VAT to consumers if you are VAT-registered.
- Check which goods are zero-rated or exempt before you mark them.
- Put a date on the list and replace it when prices change.
- Keep old lists for your records.
Why keep this record
Running a business on memory works until it grows. Writing the numbers down turns opinions into facts you can compare month to month, and shows early which products, customers or costs deserve attention. Even a simple workbook, used every week, usually beats a sophisticated one that is opened once a year.
Questions people ask
Do I need to know Excel formulas? No. Type into the yellow cells and the rest is worked out for you. The formulas are visible if you want to see how a figure is reached.
Can I add rows or change the layout? You can add your own columns to the right and your own notes. If you insert rows inside a table, copy the grey formula cells down so the new rows calculate too.
Will it work on my phone or in Google Sheets? Yes for viewing and typing, but dropdown lists and the charts look best in desktop Excel or LibreOffice.
Keeping it safe and up to date
A plan is only as good as the numbers you put in. Start with honest estimates, update the workbook as real figures arrive, and compare the two so your next estimate is better. Save a dated copy each month so you can see how your thinking changed.
Read how to build a cash flow forecast for the wider picture. Free calculators that go with it: Vat calculator. See more business templates or ask us for a custom one.
The workbook works in Microsoft Excel, LibreOffice and Google Sheets. It is a tool to help you work out and record figures, not tax, legal or accounting advice, and it is not affiliated with the Kenya Revenue Authority. If something does not work as described, contact us and we will put it right.
Related guides, calculators and templates
- Free calculator: VAT Calculator
- Guide: VAT for small businesses in Kenya: when to register and what to charge
- Guide: How to file a VAT return on iTax, step by step
- Guide: How to price your products and services: markup, margin and break-even
- Another template: Pricing and markup calculator
- Another template: 12-month cash flow forecast
- Another template: Break-even and pricing calculator
Need something different? Request a custom template, browse all guides or see every Excel template.
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